{"id":1943,"date":"2020-09-30T21:04:34","date_gmt":"2020-10-01T01:04:34","guid":{"rendered":"https:\/\/www.abijustice.org\/legal-professionals\/?page_id=1943"},"modified":"2023-12-11T13:44:05","modified_gmt":"2023-12-11T18:44:05","slug":"how-to-host-a-virtual-meeting","status":"publish","type":"page","link":"https:\/\/www.abijustice.org\/legal-professionals\/challenges-strategies\/how-to-host-a-virtual-meeting\/","title":{"rendered":"How to Host a Virtual Meeting"},"content":{"rendered":"

[vc_row full_width=”stretch_row” css=”.vc_custom_1601662000504{padding-top: 60px !important;padding-bottom: 30px !important;}”][vc_column width=”1\/4″][vc_separator][vc_wp_custommenu nav_menu=”31″][\/vc_column][vc_column width=”3\/4″][vc_text_separator title=”How to Host a Virtual Meeting” color=”custom” accent_color=”#11ae4b” css=”.vc_custom_1601662040757{padding-bottom: 20px !important;}”][vc_column_text]<\/p>\n

How to Conduct an Accessible Virtual Meeting\u00a0<\/span><\/h2>\n

(Printer friendly .pdf<\/u><\/a>)<\/p>\n

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  1. Ensure your client has access to technology and platform ahead of time<\/span><\/li>\n
  2. Help your client to create a plan to ask for support or assistance to access location, technology or an internet connection for the meeting.\u00a0<\/span><\/li>\n
  3. Ensure your client has time, date, and a reminder set up ahead of scheduled meeting.<\/span><\/li>\n
  4. Provide client with agenda ahead of time and list of information they may be required to have for meeting.<\/span><\/li>\n
  5. Ask support person to attend if possible and provide reminders and cueing to client<\/span><\/li>\n
  6. Remind your client to be in a quiet location, use headphones to block out distractions<\/span><\/li>\n
  7. Test platform with your client ahead of time to ensure they can use\/access the platform<\/span><\/li>\n
  8. Use a simple and easy to access platform. If possible, ask the client their preference, maybe more comfortable using a simple technology such as facetime or Whatsapp if applicable.\u00a0<\/span><\/li>\n
  9. Provide recording of meeting to client if allowed\/possible for the client to review.<\/span><\/li>\n
  10. Speak clearly and slowly as this may be difficult to follow for an individual with a cognitive impairment.\u00a0<\/span><\/li>\n
  11. Ask the client what time of day is best for their attention and focus Morning or afternoon<\/span><\/li>\n
  12. Keep the information simple and concise and limit the number of participants to avoid overwhelming the client.\u00a0<\/span><\/li>\n
  13. Ask the client if they need a break.\u00a0<\/span><\/li>\n
  14. Keep meeting brief as virtual meetings can be cognitively fatiguing\u00a0<\/span><\/li>\n
  15. Remind client of steps, keeping muted to reduce background noise and distractions<\/span><\/li>\n
  16. Repeat information as necessary and ask client if they understand, ask client to repeat back.<\/span><\/li>\n
  17. Be patient, set up cues with client if the client is feeling overwhelmed or confused. Eg. Raise hand to alert .\u00a0<\/span><\/li>\n
  18. Send client a summary of meeting notes via email, google drive or mail for their review and to track in their court binder\/google drive.\u00a0<\/span><\/li>\n<\/ol>\n

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