{"id":2010,"date":"2020-10-01T17:53:36","date_gmt":"2020-10-01T21:53:36","guid":{"rendered":"https:\/\/www.abijustice.org\/legal-professionals\/?page_id=2010"},"modified":"2020-11-02T20:24:23","modified_gmt":"2020-11-03T01:24:23","slug":"how-to-host-a-virtual-meeting","status":"publish","type":"post","link":"https:\/\/www.abijustice.org\/legal-professionals\/how-to-host-a-virtual-meeting\/","title":{"rendered":"How to Host a Virtual Meeting (Video included)"},"content":{"rendered":"\n

There are some simple and effective strategies to consider prior to hosting a virtual meeting when working with vulnerable persons of any age. The following list can ensure the meeting is a success. <\/p>\n\n\n

    \n
  1. Ensure your client has access to technology and platform ahead of time.<\/li>\n
  2. Help your client to create a plan to ask for support or assistance to access location, technology or an internet connection for the meeting.\\<\/li>\n
  3. Ensure your client has time, date, and a reminder set up ahead of scheduled meeting.<\/li>\n
  4. Provide client with agenda ahead of time and list of information they may be required to have for meeting.<\/li>\n
  5. Ask support person to attend if possible and provide reminders and cueing to client<\/li>\n
  6. Remind your client to be in a quiet location, use headphones to block out distractions<\/li>\n
  7. Test platform with your client ahead of time to ensure they can use\/access the platform<\/li>\n
  8. Use a simple and easy to access platform. If possible, ask the client their preference, maybe more comfortable using a simple technology such as facetime or Whatsapp if applicable.<\/li>\n
  9. Provide recording of meeting to client if allowed\/possible for the client to review.<\/li>\n
  10. Speak clearly and slowly as this may be difficult to follow for an individual with a cognitive impairment.<\/li>\n
  11. Ask the client what time of day is best for their attention and focus Morning or afternoon<\/li>\n
  12. Keep the information simple and concise and limit the number of participants to avoid overwhelming the client.<\/li>\n
  13. Ask the client if they need a break.<\/li>\n
  14. Keep meeting brief as virtual meetings can be cognitively fatiguing<\/li>\n
  15. Remind client of steps, keeping muted to reduce background noise and distractions.<\/li>\n
  16. Repeat information as necessary and ask client if they understand, ask client to repeat back.<\/li>\n
  17. Be patient, set up cues with client if the client is feeling overwhelmed or confused. Eg. Raise hand to alert .<\/li>\n
  18. Send client a summary of meeting notes via email, google drive or mail for their review and to track in their court binder\/google drive.<\/li>\n<\/ol>\n\n\n

    (Printable Version)<\/a><\/p>\n\n\n\n

    \n